Office Live Applications vs. Shared Sites

The business applications and the shared sites in Office Live Collaboration can be used to display different sets of data to different users. The top portion of this illustration shows the Employee Directory, one of the applications available in Office Live Collaboration. Here, the business owner has used predefined fields to enter detailed information about his employees, including their home phone numbers, mobile phone numbers, and emergency contact addresses. The owner has also created and populated a salary field, which is not part of the default template. To keep this information confidential, the owner would not allow any other users to access the business applications. The tabs along the top of the screen give the owner access to other business applications.

The bottom portion of the illustration shows the employee directory in a shared human resources site. Here, the business owner has entered only information that he wants all employees to see, such as employees’ work e-mails and phone numbers. The owner could then give all employees read-only access to the human resources workspace. Note that there are fewer tabs across the top of the screen: the human resources workspace offers spaces for entering employee and company data, but not project, sales, or customer data.