Power BI User Licensing Examples

The illustration shows several examples of typical Power BI deployment scenarios that most organizations will encounter and the User Subscription License (User SL) their Power BI content consumers will require:

Scenario 1. A report creator shares a report and a dataset from a Power BI Pro platform. Content consumers must have a Pro User SL to access the report.

Scenario 2. A report creator shares a report and a dataset from a Power BI Premium Per-User platform. Content consumers must have a Premium Per-User User SL to access the report.

Scenario 3. A data engineer creates a Power BI dataset and shares it from a Pro platform. A second person, a report author, creates a report that queries the dataset and shares the report from a Fabric F64 deployment. Although the report is shared from a capacity platform, content consumers will need a Pro User SL to open the report because the data is still on a Pro deployment.

Scenario 4. The problem of Scenario 3 is resolved by moving the shared dataset to a Fabric F64 deployment. Because both the data and report are now hosted on a capacity platform, content consumers do not need a Power BI User SL.